Introduction
Before the Event
During the Event
After the Event
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Introduction
Before the Event
During the Event
After the Event

Planning of
Inclusive Events

Inclusion and diversity is one of the horizontal priorities of the Erasmus+ programme.

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Introduction

Inclusion and diversity is one of the horizontal priorities of the Erasmus+ programme. As highlighted in the Erasmus+ and European Solidarity Corps Inclusion and Diversity Strategy, “European Union (…) programmes should provide opportunities that are accessible for all.” This commitment aligns with international and European frameworks, such as the United Nations Convention on the Rights of Persons with Disabilities (Article 9) and the Charter of Fundamental Rights of the European Union (Article 26). Both highlight the right of persons with disabilities to access information, as well as the right for social and occupational integration and participation in the life of the community on equal basis with others.

Many barriers and difficulties are internal and may not be immediately noticeable. Some of them are not easily categorised, making it difficult to provide specific guidelines (e.g., specific health conditions or sound and light sensitivity). That’s why it’s important to individually check with each participant about their needs to ensure their comfort during the event!

Many barriers and difficulties are internal and may not be immediately noticeable. Some of them are not easily categorised, making it difficult to provide specific guidelines (e.g., specific health conditions or sound and light sensitivity). That’s why it’s important to individually check with each participant about their needs to ensure their comfort during the event!

Participants with fewer opportunities are in the focus of this priority, which means that activities designed by organisations implementing Erasmus+ projects should be inclusive and accessible to all. Some of the barriers faced by these participants include disabilities, health problems, barriers linked to education and training systems, cultural differences, social barriers, economic barriers, barriers linked to discrimination and geographical barriers etc. For the purpose of this tool, we are primarily focusing on individuals with disabilities, as defined in the United Nations Convention on the Rights of Persons with Disabilities (Article 1). The aim is to provide guidelines for organising inclusive events, but also to raise awareness and sensitivity of organisations towards persons with disabilities. While the UN Convention offers a definition of persons with disabilities and impairments, it is also important to consider other barriers listed in the Erasmus+ Programme Guide to make your event more inclusive.

Inspiration for this publication was drawn from various resources, such as the European Disability Forum’s Guide for Accessible Meetings for All, UNICEF’s Accessibility Toolkit and the Guide for Making Your Event More Inclusive.

Valuable insights into other dimensions of inclusive event organisation can also be found in the Inclusion Meter, a tool developed by JINT (Belgian agency implementing the Erasmus+ programme in Flanders), as well as in the Inclusive Communication Manual, developed by the Erasmus Student Network.

Valuable insights into other dimensions of inclusive event organisation can also be found in the Inclusiemeter, a tool developed by JINT (Belgian agency implementing the Erasmus+ programme in Flanders), as well as in the Inclusive Communication Manual, developed by the Erasmus Student Network.

To organise inclusive events, it is not necessary to implement every recommendation provided in this tool. You can start by introducing those that align with your event’s objectives and audience, before gradually incorporating additional recommendations as resources and capacity allow. We do hope, however, that you will find the recommendations presented in this useful!

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Before
the Event

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During
the Event

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After
the Event

Download

You can download the PDF version of the tool to your device by clicking button below.

PLANNING OF
INCLUSIVE EVENTS | PDF